You need to first register with us in order to apply for a School Place for your child(ren). This screen will guide you to enter the necessary information required for registration process. Please hover the mouse over each field to see what information you will need to enter for this purpose.
* Required field
If you need help with your address, use the Post Office's Postcode Finder.
Please supply a telephone number where you can be contacted during normal office hours, if necessary.
You must provide consent for the Authority to use your information for the purpose shown below. If you do not wish to provide consent, you can not proceed with registration.
Everything we do with information about people, such as how we collect it and who we share it with, has to comply with the Data Protection Act and the General Data Protection Regulation (GDPR). A key part of this is being open about how we use information and what rights you have in respect of information we hold about you.
This notice sets out the broad information for Torfaen County Borough Council’s Admission and Transfer Service.
If anything in this notice is not clear, or if you have further queries, please get in contact the Admission Team:- 01495 766915 or email:-firstname.lastname@example.org
What information do we hold?
We collect information about people who live in Torfaen as well as people outside the county who use services that we provide.
Most of the information we hold starts as a result of:
We also hold some information about individuals that other organisations are required to provide to us as the Council in Torfaen. Primarily this involves early years settings and schools in the authority providing us with core information about the children attending their establishments. Schools and early years settings should provide you with their own privacy notices that will explain what information they collect and who they share it with.
Why do we have it and what do we use it for?
We provide a wide range of statutory services. We are under legal obligations to provide many of these services and to deliver these we need to collect and use personal information of those using or affected by these services
Much of what we do is a result of legislation set nationally that requires us to provide various public services in Torfaen. In such cases, if you access a council service then the law that requires us to provide that service will be our legal basis for collecting and using your personal data, as we can’t provide you with the service without it.
We collect and use information to facilitate the allocation of school places and as part of research to support the delivery and development of our statutory functions.
Whenever we use information, we always limit this to only the details that are needed and we ensure that it is used safely and securely. We require anyone we share information with, or who uses it on our behalf, to do so too. All staff and councillors receive training on data protection and information security.
Who we share information with and why?
We share information with a range of different types of people and organisations depending on the service being provided or the statutory requirement that we have to comply with. The types of recipients include:
* Service users (and families where relevant)
Local government organisations
Law enforcement agencies, such as Police
Health and social care organisations and professionals (NHS bodies such as GPs, Aneurin Bevan University Health Board)
We will give a Torfaen Councillor personal data about you if you ask us to or if he/she reasonably needs it to carry out his/her duties, but the Councillor must not use it for other purposes.
How long we keep hold of information for?
We only keep information for as long as it is needed. This will be based on either a legal requirement (where a law says we have to keep information for a specific period of time) or accepted business practice. This is set out in our retention schedule.
What rights you have
You have various rights around the data we hold about you.
Any such request can be submitted to the Data Protection Officer. Whether we can agree to your request will depend on the specific circumstances and if we cannot then we will explain the reasons why.
If we are processing your information based on you giving us consent to do so, you have the right to withdraw your consent at any time. Doing so may mean we are unable to provide the service you are hoping to receive and the implications of you giving or withdrawing your consent will be explained at the time.
If you are unhappy with any aspect of how your information has been collected and/or used, you can make a complaint to the Data Protection Officer, email:-email@example.com or by telephone:- 01495 762200. If you are not content with the outcome of your request, you may apply directly to the Information Commissioner’s Office. Generally, the Information Commissioner’s Office (Wales) cannot make a decision unless you have exhausted the complaints procedure provided by this Council. The Information Commissioner can be contacted at:
Tel No: 01625545297
Post: Information Commissioner’s Office, Wales, 2nd Floor, Churchill House, Churchill Way, Cardiff, CF10 2HH
Last Updated: September 2018
If you wish to continue registering a new account, you must tick the consent box to agree to the Authority's use of your information for the purposes shown. Click the "Return" button below to return to the consent screen.
If you do not agree to the Authority's use of your information, click the "I do not consent" button below. If you do not provide consent, you will not be able to register a Citizen Portal account.
You have chosen not to provide consent for the Local Authority to use information that you would be asked to provide.
You cannot proceed with registration to the Authority's Citizen Portal account. If you wish to register at a future date, please select "Register" from the Citizen Portal home page.